Google Tasks is finally decent

Mickey Mellen
3 min readNov 27, 2023

Did you know that Google has a task management app? Not many do, because it’s been tucked away and largely ignored for years. It first came out in 2018 as a feature in Gmail, and has slowly expanded into a more full-featured app. It’s still rather bare-bones, but some recent improvements (as shared by The Verge a few months ago) have made it into a contender for simple task needs.

While it’s a very basic app, the integration it has with the full Google suite of products makes it compelling. In short, if you use Microsoft or others for your email, Google Tasks is of no value to you. However, if you use Gmail and/or Google Workspace, there might be a place for it.

Core features

Google Tasks allows you to create tasks, assign due dates to them, set them to repeat if needed — and that’s about it. In terms of task management, it’s very straightforward. In terms of integration with other Google services, though, it’s got some neat tricks it can do.

Sidebar

First, you can have it show up in the sidebar of many Google apps (Gmail, Calendar, etc), and it can do some simple interactions.

For example, you can drag an email over to tasks and it will create a task for that message. When you click the task in the future, the related email automatically comes up.

Or with Google Calendar, you get a few benefits. First, you can drag any task onto your calendar and it will assign the appropriate date and time to the task. Also, you can enable your “Tasks” calendar and see all tasks among your calendar items if you choose.

Google Assistant

If you ask Google Assistant to “remind me to switch the laundry in 45 minutes”, it puts that in Google Tasks. In fact, it’s doing that already whether you want it to or not, so using it for other tasks helps bring things together a bit more.

Mobile

It has a mobile app for Android and iPhone so you can take it with you. The app is very simple, but matches the web experience 100%.

Standalone

Speaking of the web experience, while it’s great to have it in the sidebar of other Google products, it can also be helpful to…

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Mickey Mellen

I’m a cofounder of @GreenMellen, and I’m into WordPress, blogging and seo. Love my two girls, gadgets, Google Earth, and I try to run when I can.